childcare training birmingham
childcare training birmingham

Office Administrator within Finance and Contracts Team 2 x vacancies

This is an opportunity to join an outstanding training provider within The Early Years and Education sector

General Purpose

The Administrator will work as part of the administration team to perform a wide range of administrative and office support activities.  This post will facilitate the efficient operation of the organisation together with other duties as directed by the Senior Finance Administrator, or members of the Senior Management Team commensurate with the post.

Main Job Tasks and Responsibilities


  • Inputting Learner application information to training contracts
  • Contact employers regarding contract data and supporting evidence,
  • Issuing completed contracts to employers
  • Setting up associated employer or learner folders
  • Input learner and employer data on our MIS system
  • Create and issue invoices for employers and candidates when required
  • Collate weekly signing in sheets for staff
  • Facilitate staff use of Bright HR (company staff HR portal) record annual leave and sickness, including running monthly reports for FD to assist payroll function
  • Follow up employment references for new employees
  • Updating DBS records and staff Self Cert and personal records
  • Recording and collating hourly paid staff records each month
  • Updating company records and handbooks with new policies.
  • Reconcile monthly petty cash records
  • Manage fob access control system for all employees and contractors
  • Applicant must hold Business Admin Level 3 or Equivalent, Must have experience of SAGE or similar invoicing software, experience of excel is essential for this role
  • Issue bursary forms to learners and collect travel and lunch receipts
  • Issue letters to learners and parents in relation to bursary applications
  • Monitor all learner attendance data and present to staff/management team at weekly or monthly intervals
  • Record learner placement hours and monitor absenteeism

Vacancy 1

Working Hours are 28 hours per week

Salary £13,104 PA

20 days Holiday (pro-rata to full time hours) + All Bank Holiday (8 days)


Vacancy 2

Working Hours are 20 hours per week

Salary £9,360 PA

20 days Holiday (pro-rata to full time hours) + All Bank Holiday (8 days)

To apply please forward an up to date CV to

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